Internal Complaints Committee

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                               Internal Complaints Committee, Government Arts & Science College 

                                                                  Annual Report 2021-22 

In Pursuance of The Sexual Harassment of Woman at workplace (Prevention, Prohibition and  Redressal) Act, 2013 and UGC Regulation 2015, an Internal Complaint Committee (ICC) for Gender  sensitization and Complaints against Sexual Harassment of Women at Work place (Prevention  Prohibition and Redressal) has constituted in the college on 09.08.2021. The purpose of the  committee is to provide protection against sexual harassment of women at workplace and for the  prevention and redressal of complaints of harassment and for matters connected therewith or  incidental thereto. The Presiding officer and every member of the Internal Complaint Committee shall  hold office for a period not exceeding three years, from the date of nomination. The following  Committee Members are appointed under section 4 of this Act.

  1. Amala A.K., Associate Professor
  2. Chribuna Viswas, Associate Professor
  3. Dr. Reshma C.V., Assistant Professor
  4. Rekha C.C., Junior Supdt.
  5. Noorjehan S., Senior clerk
  6. Hasnina Elliyas, Student Rep.,Microbiology
  7. Devna Babu, Student Rep, English
  8. Nandana, Student Rep, B.Com.
  9. Arya Nanda, Student Rep, Tamil

Objectives of ICC 

  1. To provide confidential and supportive environment for women members of the campus who  have been sexually harassed.
  2. To ensure the fair and timely resolution of sexual harassment complaints. 3. To provide information regarding counselling and supportive services available in the campus. 4. To ensure that students, faculty and staff are provided with current and comprehensive  materials on sexual harassment and assault.
  3. To promote awareness about sexual harassment through educational initiatives that  encourages and foster a respectful and safe campus environment.

The internal complaint Committee seeks to achieve these goals through:

  • Serving as the complaint redressal mechanism.
  • Dissemination of information through creation of resource materials like posters and  pamphlets to all academic and administrative departments.
  • Organizing awareness activities among students and staff.
  • Documentation (mandatory) of Information about the working of college.  Scope: The prevention of Sexual harassment Policy is applicable
  1. To all staff of the college means “any person who has been employed as regular, temporary,  ad hoc or on daily wages “.
  2. To all students (girl) of the college
  3. The ICC is required to enquire all complaints made under the provisions of the Act and as per  the policy guidelines in just and fair manner and submit their report to the respective  Employer(s) as the case may be.
  4. It is pertinent to mention that the Employer only has the right to punish any accused  hereunder and ICC is an advisory body to meet the end of justice.

Reporting of Sexual Harassment Complaints: 

Any aggrieved person who feels that he/she has been subject to sexual harassment by a  person should immediately report or complain the incident to the ICC set forth or to any  member of ICC within three months from the date of occurrence of the said incident and in  the case of series of incidents with in a period of three months from the date of the last  incident. Delay in reporting makes more difficult to clearly identify the facts of a case and may  be contribute to the repetition of the offensive behavior. If a complaint is not made in writing  any member of the ICC may be render all reasonable assistance to the aggrieved person for  making the complaint in writing.

Inquiry Process: 

  1. A timely enquiry of complaints of sexual harassment is required. The enquiry shall be  concluded and acted upon at the earliest from the date of the complaint being made in  writing.
  2. In the event of any complaint received, the following procedures shall be followed by the ICC.  a. An enquiry is initiated through the members of ICC, as the case may be as advised by the  Presiding officer at the earliest after receiving the complaint in writing or through email. b. The enquiry seeking detailed information/ explanation/ reasoning will be conducted with the  complainant as well as respondent independently by the ICC.
  3. The enquiry proceedings convened by ICC should be properly recorded in the minutes and/  or video recorded and same to be saved and maintained for records by the ICC as the case  may be. The proceedings of enquiry (while the witness make his / her submission) should be  recorded on Camera)
  4. On submission of report the ICC shall consider the report at the earliest and on being satisfied  with the need, may order full enquiry into the complaint.

Proforma for Filing Complaint of Sexual Harassment 

  1. Complaint (s): Students/ Teaching Staff/ Non- teaching Staff/ Outsider 
Name
Roll/ Identification No.
Age
Sex
Department
College/ Centre
Address
Phone Number
Email

II Persons Against whom  

Name
Age
Sex
Department
College/ center
Address
Phone Number
Email

III The Complaint: 

1 Is the defendant known to the complainant.
2 Is this the first incident of this kind? If yes skip 3 and 4
3 Was exactly the same person(s) involved? If no,  specify further.
4 Was the first incident reported? To Whom? When  What action, if any was taken?
5 Approximate date(s), time (s) and location (s) of  incident (s), starting from the most recent.

Additional details of the complaint may be recorded here:

Complaint filed by: Signature:  Date: